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Privacy Notice


The categories of child information that we process include

  • personal identifiers and contacts (such as name, unique child number, contact details and address)

  • characteristics (such as ethnicity, language, and pupil premium eligibility)

  • safeguarding information (such as court orders and professional involvement)

  • special educational needs (including the needs and ranking)

  • medical and administration (such as doctors information, child health, dental health, allergies, medication and dietary requirements)

  • attendance (such as sessions attended, number of absences, absence reasons and any previous schools attended)

  • assessment and learning journeys

  • behavioural information (such as exclusions and any relevant alternative provision put in place)

  • Accident rec

This list is not exhaustive, to access the current list of categories of information we process please see our website.

Why we collect and use child information

We collect and use child information, for the following purposes:

  1. to support child learning

  2. to monitor and report on child attainment progress

  3. to provide appropriate pastoral care

  4. to assess the quality of our services

  5. to keep children safe (food allergies, or emergency contact details)

  6. to meet the statutory duties placed upon us for DfE data collections

  7. to meet the statutory duties placed upon us by EYFS

  8. Access funding

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing child information are:

Table A



How we collect child information

We collect child information via the methods listed in Table A above.

How we store child data

We hold and store child data securely for the set amount of time in table A above in accordance with the requiring body’s request.

Who we share child information with

We routinely share child information with organisations listed in table A above.

Why we regularly share child information

We do not share information about our children with anyone without consent unless the law and our policies allow us to do so as details in table A above.


Under data protection legislation, parents and children have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact the committee chair, Ben Douglas.

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress

  • prevent processing for the purpose of direct marketing

  • object to decisions being taken by automated means

  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and

  • a right to seek redress, either through the ICO, or through the courts

If you have a concern or complaint about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at



If you would like to discuss anything in this privacy notice, please contact:

Aktiva Nurseries Ltd
6 Orchard Close
West End
GU24 9NS


t: 020 3198 6114 / 020 3551 8909


Further information associated to privacy notice


To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to


Much of the data about children in England goes on to be held in the National Child Database (NPD).

The NPD is owned and managed by the Department for Education and contains information about children in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department.

It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.

To find out more about the NPD, go to

Sharing by the Department

The law allows the Department to share children’s personal data with certain third parties, including:

  • schools

  • local authorities

  • researchers

  • organisations connected with promoting the education or wellbeing of children in England

  • other government departments and agencies

  • organisations fighting or identifying crime

To contact DfE:

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